Administrative Assistant MCTAP

Administrative Assistant (Indonesian)

Within guidelines and limits of authority established by the policies of the project organizational structure and the Project Operations Manual, the Administrative Associate shall be responsible for providing administrative supervision to the project, supervising administrative staff and ensuring the smooth functioning of administrative systems under the project.

Responsibilities

• Establish administrative systems and procedures consistent with UNDP’s national execution mode, in the form of a Manual, for the guidance of project staff, consultants and subcontractors.
• Maintain an active file of all personnel, consultants and subcontractors under the project.
• Prepare and consolidate the travel plan, and procurement plan for the project.
• Supervise the procurement requirements of the project, in accordance with UNDP guidelines;
• Maintain an updated inventory of all supplies and equipment and prepare guidelines for the proper use and maintenance of office equipment and properties.
• Make arrangements for the logistical requirements in training, workshops, and other
• Project activities.
• Organize Event of Seminar, workshop, and Conference.
• Provide overall supervision to the administrative support staff, assistance to project staff, consultants and others in their overall administrative requirements.

Qualifications and Experience:

• A Diploma Degree- D3 or  a Bachelor Degree –S1 (preferable) with background in social science, secretary or business administration.
• A minimum of three years experience in related tasks.
• Working knowledge of integrated and/or specific accounting applications. (e.g. general ledger, accounts payable, financial reporting, etc.
• Expert in using Project Management tools such Microsoft Project or Primavera.
• Able to work in a team atmosphere.
• Good interpersonal communication skill.
• Good command of oral and written Bahasa Indonesia and English.
• Indonesian nationality.

Send your application letter and CV with recent photo (no more than 300 KB) to: job@mctap.info

or mail to :
MCTAP
B2TE – BPPT
Kawasan Puspitek #620
Serpong – Tangerang, 15314
INDONESIA

Only short listed candidate will be interviewed