AADCP II Program Officer the ASEAN Secretariatta

The ASEAN secretariat in Jakarta invites all ASEAN nationals to apply for the following position


As a dynamic region with a population of more than 575 million that aims to live in peace and share prosperity, the Association of South East Asian Nations (ASEAN) has embarked on an initiative to build an ASEAN Economic Community (AEC). The AEC is envisioned as a competitive economic region well integrated into the global economy, having equitable economic development, and serving as single market and production base.

In the implementation of the various economic agreements constituting the architecture of the AEC, ASEAN Member States prescribe to the AEC Blueprint and are supported by the Government of Australia through the ASEAN-Australia Development Cooperation Program (AADCP) II.

The ASEAN Secretariat is seeking qualified candidates to fill the vacancy post of AADCP II Program Officer to provide technical and administrative support to the AADCP II and ASEAN Secretariat for the coordination and management of AADCP II activities.

Duties and Responsibilities:

  1. Provide technical and operational support to AADCP II Program Director through the Program Coordinator.
  2. Provide technical support to the Program Coordinator in the development of AADCP II Work Plan.
  3. Provide technical and management support for the implementation of activities related to ASEAN Economic Community Support and ASEC Institutional Capacity Development, which includes:
  • Facilitate meetings among ASEC key personnel and AADCP II Management Support Team on the initial stage of the activities and further steps to be undertaken;
  • Assist relevant ASEC desk officers in the preparation stage of the activities i.e. development of project terms of reference, project costing, procurement, proposal review, contracting, etc;
  • Provide guidelines for the selected consultants/organisations in consultation with relevant ASEC desk officers prior to the commencement of the activities;
  • Coordinate and liaise with the selected consultants/organisations to conduct their tasks, monitor progress of the tasks, development of reports and its finalisation which may involve proofing, redrafting, assessing progress against project milestones (inception, draft, and final reports);
  • Facilitate workshops/seminars and other appropriate events in coordination with relevant ASEC desk officers and consultants to support the dissemination of AADCP II related activities and findings;
  • Summarise and record report assessments/evaluations by ASEC and AusAID.

4.    Maintain appropriate and consolidated electronic and hard copy records of documents related to AADCP II activities.
5.    Provide technical support in the preparation of AADCP II Progress Reports and Completion Reports.
6.    Provide technical support for the follow-up of the previous activities of AADCP Transition Phase as recommended by AADCP management support team.
7.    Draft minutes of meeting when necessary.
8.    Other tasks at the request of the Program Director and Program Coordinator, as appropriate.



  • Masters Degree in Economics, International Development, Development Studies or a related field from a reputable institution.
  • Demonstrated Programme and project management skills, including in formulation and design, and management and reporting on project and programme activities.
  • Strong analytical and problem solving skills in a complex organisational environment and in work planning.
  • Excellent command of English, sound oral and written communication skills as well as strong interpersonal skills in cross-cultural environment and international settings.
  • Proven ability to work independently as well as in a team in a multicultural environment.
  • Able to perform coordination tasks, undertake multiple assignments, and work irregular and long hours.
  • Proficient in standard computer applications, particularly Microsoft Office tools and internet application.


  • Sound knowledge about ASEAN including ASEAN Charter, ASEAN Economic Community, and related issues.
  • A minimum of six years relevant work experience in multinational organisations.
  • Able to travel as required.

General qualifications:
Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position; ability to multi-task, work long and irregular hours, perform outside the usual job scope and ability to function effectively independently and as part of a team.

Remuneration and Benefits:
Selected candidate would initially be contracted for two (2) years, subject to annual renewal and an initial 6-month probation period. An attractive salary ranging from USD2,900 to USD3,800 will be negotiated commensurate with experience and qualification. There are other applicable benefits, which include outpatient medical reimbursement and hospitalization insurance.

How to apply:
Send your application highlighting your suitability and potential contribution to the position together with a detailed CV, including a recent passport-sized photograph and certified true copies of educational certificates obtained to the Personnel and Training Unit, ASEAN Secretariat, 70A Jalan Sisingamangaraja, Jakarta 12110. You can also email your application to: hr-asean@asean.org.

Please indicate on the subject heading: Application for AADCP II PROGRAM OFFICER.

Application papers should reach the ASEAN Secretariat by 4 May 2009.

The Selection Committee’s decision is final and only short listed candidates will be notified.

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